What we collect
Only what you send us through our forms, plus the basic technical data any website receives.
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PRIVACY POLICY
Your information,handled with care.
This explains what personal information we collect through this website, why, how long we keep it and what your rights are.
Last updated 17 October 2026
What we use it for
To reply to you and, if you ask, to keep you updated about Huddle Kit. We do not sell your information.
Your control
You can ask to see, correct or delete your information, and withdraw consent at any time.
Who we are
Huddle Kit is run by Alice Systems. For the personal information described on this page, Alice Systems is the "controller", which means we decide how and why it is used. You can reach us through our contact page.
This page covers this website. The Huddle Kit platform, where clubs manage their teams, has its own accounts. It will have its own privacy information, covering players and families, available before it opens to clubs.
What we collect
Contact form
Your name, email address, organisation and role if you give them, the subject, and your message.
League register-interest form
Your name, role and email address, plus details about the league you run or are interested in (such as its name, region, number of clubs and divisions, and how it is managed today) and anything you tell us about your challenges. We only send updates if you tick the box to say you want them.
Visit statistics and page speed
We use Vercel Web Analytics to count visits and page views, and Vercel Speed Insights to measure how quickly pages load. They record things like the page visited, where you came from, your country, your browser and device type, and page loading times. They do not use cookies, does not store your IP address and does not follow you across other websites.
Technical information
Like any website, our servers and hosting provider receive technical information when you visit, such as your IP address, browser type and the pages requested. We use it to keep the site working and secure.
Please do not put sensitive details, or information about children, in these forms. This website is for adults who run or help run clubs and leagues, and is not aimed at children.
Why we use it
Replying to your enquiry
Our legal basis: Legitimate interests (running our business and responding to people who contact us), or taking steps at your request before an agreement.
Sending you updates about Huddle Kit
Our legal basis: Your consent, which you give by ticking the box on the form. You can withdraw it at any time.
Counting visits and measuring page speed
Our legal basis: Legitimate interests (understanding how many people use the website, which pages are useful and how quickly they load, so we can improve it).
Security and keeping the website running
Our legal basis: Legitimate interests (keeping the website secure and working properly).
We do not sell your information, and we do not use it for advertising or to make automated decisions about you.
Who we share it with
We use trusted companies to run the website and to send and receive email, such as Vercel, which hosts the website and provides our visit statistics and speed measurements, and our email provider. They can only use your information to provide those services to us. We may also share information where the law requires it. If a provider handles information outside the UK, we make sure it is protected by appropriate safeguards.
How long we keep it
We keep enquiries for as long as we need to deal with them, and for up to 12 months after our last contact with you. If you asked for updates, we keep your details until you withdraw your consent or ask us to delete them. After that we delete or anonymise them.
Your rights
Under UK data protection law you can ask us to:
- See the personal information we hold about you
- Have inaccurate information corrected
- Have your information deleted, where the law allows
- Restrict or object to how we use your information
- Receive your information in a portable format, where it applies
- Withdraw your consent at any time, where we rely on it
To use any of these rights, contact us through the contact page. If you are unhappy with how we have handled your information, you have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator, at ico.org.uk/make-a-complaint. We would appreciate the chance to put things right first.
Cookies and changes to this page
This website does not use tracking cookies. You can see exactly what it stores in our Cookie Policy. If we change how we use personal information, we will update this page and the date at the top.